Privacy Policy
1. Who We Are
Damien Poole Theatre Arts Ltd, of 5 Gilsforth Lane, Whixley, York, YO26 8BF, is the data controller responsible for your personal data collected through Class Manager and in connection with our courses and classes. Contact: damien@dpta.co.uk / 07540 479 506.
2. Information We Collect
We may collect and process the following information about students and their parents/guardians:
- Contact details (name, address, email, phone number)
- Student's name, date of birth, and school year
- Emergency contact details
- Medical information and additional needs relevant to participation
- Attendance and enrolment records
- Payment details (processed by our payment provider; DPTA does not store full card details)
- Photographs and video taken during classes, rehearsals, and performances, where consent has been given
- Records relating to safeguarding concerns, where applicable
3. How We Use Your Information
We use this information to:
- Administer enrolments, bookings, and payments via Class Manager
- Communicate with you about classes, terms, and any changes
- Ensure the safety and welfare of students, including managing medical and safeguarding information
- Promote DPTA's activities, where you have given consent to use photographs/video
- Comply with our legal obligations, including under child safeguarding legislation
4. Legal Basis for Processing
- Contract: to deliver the classes you have enrolled in and manage your Class Manager account
- Legitimate interests: to run and administer DPTA safely and effectively
- Consent: for photography/video used in marketing, which you may withdraw at any time
- Legal obligation: to comply with safeguarding and child protection law
5. Who We Share Your Information With
We do not sell your data. We may share information with:
- Our payment processor, to take payments
- The Class Manager software provider, who hosts the system on our behalf
- Local Authority safeguarding services (e.g. LADO) or Social Services, where required for a child's welfare
- Regulatory or legal authorities, where required by law
6. How Long We Keep Your Information
We retain personal data for as long as a student is enrolled with DPTA, and for a reasonable period afterwards to meet our legal, financial, and safeguarding record-keeping obligations. Safeguarding records are retained in line with statutory requirements. Please contact us if you would like more detail on retention periods for specific records.
7. Security
We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse, including access controls on Class Manager and secure storage of records.
8. Your Rights
Under UK GDPR, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data, where applicable
- Object to or restrict certain processing
- Request a copy of your data in a portable format
- Withdraw consent (e.g. for photography) at any time
To exercise any of these rights, contact damien@dpta.co.uk. You also have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk if you believe your data has been mishandled.
9. Children's Data
Where a student is under 18, their personal data is provided and managed by their parent or guardian, who is responsible for the accuracy of the information submitted via Class Manager.
10. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be made available via Class Manager.
11. Contact Us
Damien Poole Theatre Arts Ltd
5 Gilsforth Lane, Whixley, York, YO26 8BF
damien@dpta.co.uk | 07540 479 506